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AI automation for every industry / Heating & air-conditioning contractors

Prime HVAC.
The AI does the office work.

A working AI demonstration for heating & air-conditioning contractors where the AI does the routine work by itself and a person approves what matters. We build the same AI into the software you already use.

See the AI save work

Watch the AI
do the job.

Real examples from the working program: what comes in, what the AI does by itself, and what a person still decides. Time savings are typical estimates for illustration, not measured customer results.

A customer's text becomes a booked repair - actual screen
AI DEMONSTRATION 1

A customer's text becomes a booked repair

Comes inA customer texts the owner's phone: something is leaking and they need someone today.
✦ The AI doesReads it, judges it urgent, opens a problem ticket, books the technician, texts the customer who is coming and when, and writes out its strategy.
A personThe project manager gets an urgent alert and confirms or changes the plan.
Without AIThe owner sees the text hours later, calls back, checks who is free, books the visit and texts again.
With AIHandled within a minute of the text arriving - day or night.
Saves about 12 minutes per message
An estimate from a few words - actual screen
AI DEMONSTRATION 2

An estimate from a few words

Comes inA new lead describes the job in a few words, sometimes with photos.
✦ The AI doesDrafts a line-item estimate with the trade's own prices, permit and closeout items, contingency and overhead & profit.
A personThe estimator checks it, changes what is needed and approves it.
Without AIBuilding the estimate line by line in a spreadsheet: 45 to 60 minutes.
With AIA complete draft in about a minute; a few minutes to review.
Saves about 40 minutes per estimate
Refrigerant leak rates checked against EPA limits - actual screen
AI DEMONSTRATION 3

Refrigerant leak rates checked against EPA limits

Comes inA technician logs refrigerant added to a unit.
✦ The AI doesWorks out the annualized leak rate, compares it with the EPA Section 608 limit, books the repair visit and shows the 30-day repair deadline.
A personThe project manager confirms the repair plan.
Without AILeak-rate math by hand - or missed, with the risk of fines.
With AIChecked on every addition, repair booked automatically.
Saves about 20 minutes per unit, plus avoided fines
See the AI at work

Real screens.
Real AI at work.

Screenshots of the working program with fictional demonstration data. Click any screen to enlarge it.

The AI reports in when you sign in - actual screen
01 / ACTUAL SCREEN

The AI reports in when you sign in

A short briefing plays: what the AI did by itself while you were away, how many drafts wait for your OK, and the AI's plan for your day, most urgent first.

An AI Assistant on every screen - actual screen
02 / ACTUAL SCREEN

An AI Assistant on every screen

Home shows the AI's ranked plan for today. The dark panel shows what the AI is doing and answers questions in plain English - here, "What should I focus on today?"

The AI reads e-mail and texts to the owner's phone - actual screen
03 / ACTUAL SCREEN

The AI reads e-mail and texts to the owner's phone

For every message the AI writes its strategy: what it says, how urgent it is, its step-by-step plan, what it already did and what is left for a person. Meeting requests go straight onto the schedule, with a confirmation.

Problems become tickets and repair visits - actual screen
04 / ACTUAL SCREEN

Problems become tickets and repair visits

When a customer reports a problem, the AI opens a ticket, judges the urgency, books the repair visit, tells the customer - and alerts the project manager at once when it is urgent.

Equipment and refrigerant, watched by the AI - actual screen
05 / ACTUAL SCREEN

Equipment and refrigerant, watched by the AI

Every unit by serial number, the refrigerant log and maintenance agreements. The AI works out each unit's leak rate against the EPA Section 608 limits, books the repair, books agreement visits and warns customers before warranties end.

AI Autopilot: the office work, done by itself - actual screen
06 / ACTUAL SCREEN

AI Autopilot: the office work, done by itself

It answers new leads, checks supplier invoices line by line, approves routine crew hours, chases payments, prepares draw requests and keeps QuickBooks up to date. You choose how much it may do alone.

Estimates in minutes - actual screen
07 / ACTUAL SCREEN

Estimates in minutes

Describe the job or add photos. The AI drafts a line-item estimate for the trade; the estimator approves it.

Billing, draws and collections - actual screen
08 / ACTUAL SCREEN

Billing, draws and collections

Progress billing with retainage, lien waivers, payments and an aging report - with automatic QuickBooks export.

Screens show fictional demonstration records. In the demonstration the AI gives built-in sample answers so it runs without an internet connection; names, phone numbers, e-mails and addresses are removed before anything is sent to an AI service.

What the AI does by itself

Less office work.
More time on the job.

Reads e-mail and texts

Every message to the office and the owner's phone, with a written strategy.

Books meetings and repairs

Puts appointments and repair visits on the schedule and confirms them.

Plans your day

Ranks what needs you - urgent problems first.

Answers new leads

Replies within minutes, offers a site visit and drafts the estimate.

Chases payments

Friendly reminders by itself; firmer letters wait for your OK.

Updates QuickBooks

Every new invoice and payment, exported automatically.

HVAC work

Checks refrigerant leak rates against EPA limits; books agreement visits.

AI in action

Eight demonstrations. One approach.

PrimusCare MD screen
Medical practices

PrimusCare MD

Appointments, charts, notes, orders, billing and records exchange for physician practices.

See the AI at work →
PrimusCare FAC screen
Hospitals & facilities

PrimusCare FAC

Emergency, beds, nursing, lab, radiology, pharmacy, therapy and billing for hospitals.

See the AI at work →
Prime Construction screen
General contractors

Prime Construction

Bids, projects, change orders, subcontractors, draws and punch lists.

See the AI at work →
Prime Plumbing screen
Plumbing contractors

Prime Plumbing

Service calls, repipes, water heaters, backflow tests and service plans.

See the AI at work →
Prime Electrical screen
Electrical contractors

Prime Electrical

Service upgrades, EV chargers, generators, panels and load calculations.

See the AI at work →
Prime HVAC screen
Heating & air-conditioning contractors

Prime HVAC

Equipment by serial, refrigerant logs, maintenance agreements and installs.

You are here
Prime Real Estate screen
Real estate brokerages & agents

Prime Real Estate

Buyers, sellers, listings, offers, showings and contract-to-close deadlines.

See the AI at work →
Prime Lending screen
Mortgage brokers & loan officers

Prime Lending

Pre-qualification, loan pipeline, documents, rate locks, lenders and closings.

See the AI at work →
AI automation for every industry

We build AI automation
for every industry.

The same approach - the AI does the routine work, your people approve what matters - works in any business with paperwork, follow-ups and approvals. Tell us how your business runs and we will show you where AI can take over. We work inside the software you already use: we customize it and add AI automation to it.

Medical practicesHospitalsReal estateReal estate developmentMortgage brokersConstruction & tradesFood manufacturingFood managementRestaurantsProfessional servicesYour industry
Book a 30-minute AI consultation ↗

See where AI can take over your office work.

In a 30-minute consultation we look at how your business runs and show you which e-mails, texts, quotes, schedules and follow-ups the AI can handle - in your industry, with your software.

Book a 30-minute AI consultation ↗

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